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BSBITU402 Develop And Use Complex Spreadsheets
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BSBITU402 Develop And Use Complex Spreadsheets
0 Download7 Pages / 1,547 Words
Course Code: BSBITU402
University: Victoria University
MyAssignmentHelp.com is not sponsored or endorsed by this college or university
Country: Australia
Questions:
1. Analyse task and determine specifications for spreadsheets
2. Identify organisational and task requirements of data entry, storage, output, reporting and presentation requirements
Answer:
According to (Yusuf Jafry, 2008) and (Miller, 2009), the characteristics that make a good spreadsheet are;
Choosing a good font. A good font ensures that the work is well appealing.
Defining headers. Headers create a good appeal of the work.
Adding a table style. Arrangement of words in good tables ensures the work appeal.
Choosing colors carefully. The right color combination for the work improves appeal.
Using consistent cell styles. Consistency in the cell styles makes the work and spreadsheets look appealing.
Question two
Effectiveness. The reported work should effectively communicate the content of our work (Frank Hodge, 2009).
Appearance. The work being reported should be appealing and;
Consistency. The style of writing should be consistent throughout the report (Blackwood, 2014).
According to (Wilfried, 2014) and (PROKHOROVA, 2014) the three R’s are as;
Solving the right problem: This ensures that we have right solutions to specific problems.
Realistic: Solutions should be realistic and solve specific problems to ensure that the solution is reliable.
Revise: There should be continuous revision of approaches towards solving of problems.
Question four
A table for recording rainfall for a calender year
Date
January
February
March
April
May
June
July
August
September
October
November
December
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Rainfall data for a calender year
Date
January
February
March
April
May
June
July
August
September
October
November
December
1
2
1
6
5
2
4
1
12
3
2
17
6
4
1
7
25
5
11
25
23
5
6
1
5
9
7
5
6
17
6
8
3
15
8
9
9
18
35
4
10
14
1
12
1
11
6
3
1
17
1
12
9
22
13
3
9
3
2
14
1
5
5
1
15
4
1
3
16
6
6
9
1
1
17
8
6
9
18
1
1
3
19
1
4
2
20
5
6
11
9
4
21
8
7
16
22
1
15
18
2
23
2
12
5
24
5
15
4
25
32
1
26
9
25
1
27
5
11
2
8
28
3
3
1
29
1
30
1
6
31
1
8
Total
14
3
18
32
68
133
132
125
85
75
39
15
Rainfall data
Month
Rainfall
January
14
February
3
March
18
April
32
May
68
June
133
July
132
August
125
September
85
October
75
November
39
December
15
Total
739
An organization can be the ISOO 9001 naming convention (HIRSCH, 1996). This convention suggests that files be named according to document level and document number separated by hyphens for example, 74-2-2.
The VLOOKUP FUNCTION
This is a function that is used to search for a chink of information from a large data set and bring that data to a newly formed table.
The SUM function
This particular function is used to sum a set of numbers in a particular column of data. It has a button specifically for it in the Home tab that can be used for summing after selecting the part of the column.
Formatting and design are very important for the presentation and readability of data in several ways. First, a good design of a spreadsheet ensures that errors that would have otherwise gone unnoticed are greatly reduced. This obviously enhances accuracy which is the goal of any spreadsheet analysis. A good design also helps ensure easy navigability of the spreadsheet, ease of use of the spreadsheet and reduce repetitive inputs and easy error location. A well formatted spreadsheet is ensures data is presentable. It is also very clear and therefore easy to understand.
Organisational requirements for ergonomics, work periods and breaks, and conservation techniques are very important in a number of ways as is explained in this text. Firstly proper requirements and by extension measures for ergonomics in a work place will help ensure productivity for the full duration of working hours as. This is because measures are put in place to ensure the worker is not fatigued at any point during the working hours thus ensuring that they work without feeling wasted thereby greatly enhancing their productivity. In the same way defined work periods and breaks not only ensure productivity but also timely delivery of assigned tasks as workers will always be aware of the time required for them to deliver a particular work assigned to them or what they must do once they are at work before taking a break. They will also understand the lengths of the breaks and aim to maximize their outputs within the specified time. Conservation techniques on the other hand ensures proper resource utilization by promptly cutting down on wastes.
One of the simplest yet most efficient energy and resource conservation technique is turning off all electric devices when not in use. This can be done by making it a requirement or part of the organizational safe work practices to ensure that all electric devices are switched off whenever they are not in use. Follow up can always be done after a particular job requiring electrical use has been completed to ensure this is done. Employees found not to have done this should then be encouraged to do so next time. When this is done, it will ensure no unnecessary resource wastage on electricity subscription bills.
References
Blackwood, N. (2014). Advanced Excel Reporting for Management Accountants (Blackwood/Advanced) || Management Accounting and Excel. 5.
Francez, N. (2013). Extended naming conventions for communicating processes. 14.
Frank Hodge, P. E. (2009). Management reporting incentives and classification credibility: The effects of reporting discretion and reputation. 12.
HIRSCH, D. B. (1996). File It Under EZ2Remember: Adherence to naming conventions can avoid document retrieval problems. 2.
Miller, S. G. (2009). The Simplified Menu-Cost Spreadsheet: Here’s an easy way to use a computer spreadsheet as a menu-analysis tool to help you get a handle on food costs and profits. 4.
PROKHOROVA. (2014). METHODS OF MANAGEMENT STRATEGIES. 9.
Wilfried, L. (2014). Integrated Performance Management strategy. Review of Business and Economics Studies, 11.
Yusuf Jafry, C. M.-N. (2008). The Use of Spreadsheet Software in the Application of Management Science and Operations Research || Hypo International Strengthens Risk Management with a Large-Scale, Secure Spreadsheet-Management Framework. 8.
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