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BSBPMG414 Management And Communications Techniques

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BSBPMG414 Management And Communications Techniques

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Course Code: BSBPMG414
University: Swinburne University Of Technology

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Country: Australia

Describe four (4) models and methods of communications management in the context of a project life cycle.Explain the importance of managing risk by treating information securely. • Employee confidence in management• Customer/ client satisfaction• A project’s/ organisation’s reputation• Keeping within budget• Keeping within the law.

Verbal methods of communication, such as face-to-face discussions, online/offline meetings, and group discussions can be done. Written methods, as use of reports & documentation, emails, and instant messages may also be used for communication and information sharing. The models may be formal, such as formal meetings and discussions and also informal, such as friendly discussions in a team. The communication mechanisms may include only internal resources while there may be external communication with external stakeholders and third-parties that may be carried out. Listening during the meetings, discussions, and seminars is also an effective communication method.
The contents of communication plan shall include communication methodology, modes & mechanisms of communication, roles & responsibilities, and report structures. Tele-communication networks, virtual private networks, and company networks may be used for communications.
managing Risks by Treating Information Securely
The projects are exposed to a number of information security risks and attacks. These risks can be treated and managed by using a pre-defined set of methods for maintaining information security. The use of methods, such as encryption, technical controls for data protection, and administrative measures for maintaining information security will result in the protection of sensitivity and confidentiality of the information sets. The information security risks also lead to the emergence of ethical issues and legal obligations for the projects and the associated entities. Risk management by treating information security will keep aside all of such risks and will enhance the overall quality of the project (Joslin and Müller, 2015).
Methods to Review Project Outcomes
Project outcomes can be reviewed by using a variety of methods. The two methods that may be used for evaluation of the project are formative evaluation and summative evaluation.
Formative Evaluation
The first method that may be used to review and assess the project outcomes is formative evaluation of the project tasks, activities, and progress. It is an evaluation process that is carried out in the developmental and implementation stages of the project. There are targets that are required to be set up in every project phase and the same is done during this procedure. All of the project activities that are carried out may have certain impact on the project or any of its associated entities. The degree of impact is determined in this process. Needs assessment is also a part of the evaluation process that highlights the resources that may be needed for the project. Implementation evaluation is done to validate and verify the efficiency of the procedures that are out in place. The areas of improvement are also identified as a result to make sure that the changes are made accordingly (Nguyen, Chih and García de Soto, 2017).
Summative Evaluation
It is the evaluation process that is carried out in the advanced stages of the project. It is done to determine the activities that are carried out by the team members and to suggest the improvements that may be made. The project outcomes are assessed and are mapped with the short-term and mid-term project goals. An impact analysis is also carried out in the evaluation process to understand the ability to achieve the long-term goals. There may be certain loopholes and gaps that may be identified by the end of the evaluation process.
There is a formal report that is prepared to highlight all of such information and the corrective measures are also suggested. The changes as suggested during the evaluation process are then made for continuous improvement of the project deliverables and for the enhancement of the project quality.
Project Management for Wedding Planning 
Activities Include
There are numerous activities that will be included in the process of wedding planning. The activities are as listed below.

Finalization of Wedding Date & Booking of the Venue
Preparation of the list of guests
Designing of the wedding invitation
Distribution of the wedding invitation
Booking of the caterer and photographer
Decoration of the wedding venue as per the theme selected – Floral, music, pictures, and décor
Seating arrangements of the attendees
Conduction of the event
Wedding vows followed by food and drinks
Closure ceremony

General Principles
All of the guests at the wedding shall be attended with due respect and must be made comfortable. There shall be a pre-analysis and determination of the weather conditions done to make the arrangements accordingly. The conduction of the event shall be done as per the social and legal norms and the preferences made by the bride, groom, and their respective families. There must be a plan in place to handle the risks, issues, and any form of deviations. The organizing committee shall also be informed about their individual roles and responsibilities.  There will be a budget set-up by the clients that must be adhered to. Also, any variance in terms of the schedule will not be possible to be tolerated in this case. The adherence to the schedule shall be ensured as a result (Jamali and Oveisi, 2016).
Policies and Procedures
There shall be a leader appointed for various sections of the event, such as catering, seating arrangements, hospitality, announcements, music, and likewise. In this manner, there will be specific goals that will be set up for all the sub-teams and the organization of the event will give successful results. There shall also be reviews and audits conducted before and during the event by the Senior Manager. Any of the loopholes must be detected and notified in the initial phase only (Rozenes, 2011).
Jamali, G. and Oveisi, M. (2016). A Study on Project Management Based on PMBOK and PRINCE2. Modern Applied Science, 10(6), p.142.
Joslin, R. and Müller, R. (2015). Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.
Nguyen, L., Chih, Y. and García de Soto, B. (2017). Knowledge Areas Delivered in Project Management Programs: Exploratory Study. Journal of Management in Engineering, 33(1), p.04016025.
Rozenes, S. (2011). The Impact of Project Management Methodologies on Project Performance. International Journal of Information Technology Project Management, 2(2), pp.64-73.

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