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EPM5600 Principles Of Project Management
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EPM5600 Principles Of Project Management
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Course Code: EPM5600
University: Victoria University
MyAssignmentHelp.com is not sponsored or endorsed by this college or university
Country: Australia
Question:
You are required to investigate a Project Management scenario, using information given to develop a written report and presentation to answer questions about the scenario.
Scenario
You are working for ProCon Services Australia, a Project Management consultancy. Your company has been engaged by Vella IT Office Fitouts, who are currently undertaking the fitout of a medium-rise office building in a Sydney suburb. A team of company staff and contractors, led by a Project Manager, have been performing the work. The fitout is part- completed, and the Project Manager, Tony Faultier, has just left the company abruptly, moving overseas to take up a position in another company.
You have been put in charge of working with Vella IT Office Fitouts to investigate the current status of the project and determine any corrective action required, including providing advice on replacing the project manager, and improving the performance of the project team. You are to report your findings to the board of Vella IT Office Fitouts, including Jim Vella, the business owner and chairman.
The building comprises four levels, and is designed to house 200 people, with 50 on each floor. Each floor provides 500 m2 of office space. Vella Office Fitouts are in charge of the entire fitout, including furnishings, plumbing, electrical and data and telecom infrastructure. 200 staff of Ferrari Software, a computer software company, are to be relocated into the building at the end of the fitout
Answer:
Introduction
The project was designed to construct the building for the Vella IT Office Fitouts. During the construction program the variation in the cost and schedule occurs which intimates the flaws and gaps in the leadership style of the project manager used for handling the project activities (Imna, and Hassan, Z, 2015). The purpose of this paper is to analyse the variation in the cost and schedule occurs during the construction of the building program.
Project Overview
The project schedule was developed for the Vella IT office fitouts expansion. The project was scheduled to be started on 1 March, 2018 and completed on 30 June, 2018 within the approved budget of $ 1.2 Million but due to the incompetency of the project manager leadership style the status of the activities completion does not match with the scheduled work completion. According to the proposed schedule till 1st May, completion of the ground floor, 50% of the first floor, 50% of the second floor, and no work on top floor had been completed. The actual work on the ground was investigated as, 75% completion of the ground floor, 25% completion of the first floor, 25% of the second floor, and 50% completion of the top floor. The project activities so far were completed under the budget of $ 675K. The purpose of this project is to design a project report which focuses on the scheduled variance and cost variance report and the brief status of the leadership behaviour by implementing the organization zoo model.
Project Aim
The aim of this project is to design a project report which focuses on the scheduled variance and cost variance report and the brief status of the leadership behaviour by implementing the organization zoo model.
Current Status of the project
Planned Activity Schedule:
Activities
Sub-Activities
Duration
Project Planning
Setting of project goal
5
Development of the project charter
3
Analysis of risks
3
Development of project team
3
Appointment of project Manager
4
Division of roles and responsibilities
2
Approval of the project plan
1
Requirement Gathering phase
Data collection
3
Data Analysis
1
Development of the requirement specification plan
2
Development of the risks mitigation strategy
1
Setting of quality standards and control
2
Resource management plan
2
Land Acquisition
3
Designing phase
Development of the construction design for the building
3
Setting of engineering drawings
3
Design of floor 1
5
Design of Floor 2
5
Design of Top Floor
2
Completion of the construction design
1
Construction Phase
Start of the construction program
8
Completion of First floor construction
14
Completion of Second floor construction
12
Completion of top floor construction
10
Completion of the building construction
10
Testing Phase
Evaluating the quality standards
5
Finishing program of lighting and lift system
4
Completion of the quality check
6
Project Implementation
Handover to owner
6
Project Closer report
4
Signoff of the closer report
3
Schedule Variance Report
Activities
Sub-Activities
Duration
Variation Percentage in work
Project Planning
Setting of project goal
5
100%
Development of the project charter
3
100%
Analysis of risks
3
100%
Development of project team
3
100%
Appointment of project Manager
4
100%
Division of roles and responsibilities
2
100%
Approval of the project plan
1
100%
Requirement Gathering phase
Data collection
3
100%
Data Analysis
1
100%
Development of the requirement specification plan
2
100%
Development of the risks mitigation strategy
1
100%
Setting of quality standards and control
2
100%
Resource management plan
2
100%
Land Acquisition
3
100%
Designing phase
Development of the construction design for the building
3
100%
Setting of engineering drawings
3
100%
Design of floor 1
5
100%
Design of Floor 2
5
100%
Design of Top Floor
2
100%
Completion of the construction design
1
100%
Construction Phase
Start of the construction program
8
100%
Completion of First floor construction
14
25%
Completion of Second floor construction
12
25%
Completion of top floor construction
10
50%
Completion of the building construction
10
0%
Testing Phase
Evaluating the quality standards
5
0%
Finishing program of lighting and lift system
4
0%
Completion of the quality check
6
0%
Project Implementation
Handover to owner
6
0%
Project Closer report
4
0%
Signoff of the closer report
3
0%
Gantt chart:
Cost Variance
Estimated Budget:
Cost
Values ($)
Earthmovers
122000
Road breakers
125000
Cement Mixer
124000
Concrete mixers
125000
Loader and trolleys
126000
Cement Trucks
160000
Crane
560000
Excavator and Crawler
530000
Compactor
520000
Water system
147000
Required Cement
380000
Required Bricks
800000
Required Concrete
400000
Steel Pipes
300000
Iron rods
1350000
Wooden Roads
320000
Aluminium Pipes
1360000
Project Manager
450000
Civil Engineer
430000
Architect
220000
Contractor
320000
Procurement Manager
380000
System Analyst
350000
Quality Manager
350000
Risks Manager
350000
Consultant
330000
Salary and Wages
1300000
Extra Cost
71000
Total Cost
1.2 Million
Cost Variance Report
Cost
Values ($)
Actual cost
Earthmovers
122000
32000
90000
Road breakers
125000
35000
90000
Cement Mixer
124000
22400
101600
Concrete mixers
125000
22500
102500
Loader and trolleys
126000
22600
103400
Cement Trucks
160000
26000
134000
Crane
560000
23000
537000
Excavator and Crawler
530000
32000
498000
Compactor
520000
24200
495800
Water system
147000
38000
109000
Required Cement
380000
30000
350000
Required Bricks
800000
20000
60000
Required Concrete
400000
20000
380000
Steel Pipes
300000
25000
275000
Iron rods
1350000
32000
1030000
Wooden Roads
320000
26000
294000
Aluminium Pipes
1360000
45000
1315000
Project Manager
450000
23000
428000
Civil Engineer
430000
22000
408000
Architect
220000
22300
197700
Contractor
320000
18000
302000
Procurement Manager
380000
5000
375000
System Analyst
350000
15000
320000
Quality Manager
350000
13000
322000
Risks Manager
350000
10000
340000
Consultant
330000
10000
320000
Salary and Wages
1300000
10000
1290000
Extra Cost
71000
10000
61000
Total Cost
$ 1.2 Million
$ 675 K
11325000
Leadership Behaviour
The DNA of the leadership style and behaviour adopted by the project manager can be analysed by using the organization zoo model which helps in analysing the difference in the schedule work in terms of expected, desired, tolerated, and not-tolerated (Scott, 2016). The performance of the project manager can be analysed by accessing and evaluating the metaphor characters used for analysing the behaviour of the leadership capabilities. The organization zoo model helps in providing priority to the activities in terms of 1 for low, 2 for medium, 3 for high, and 4 for very high. The following table shows the efficiency of the project manager which met according to the requirement of the project schedule in terms of expected, desired, tolerated, and not-tolerated. The behaviour of the project leader should be according to the demand and requirement of the project.
Project Activities
Expected
Desired
Tolerated
Not Tolerated
1
2
3
4
1
2
3
4
1
2
3
4
1
2
3
4
Setting of project goal
Development of the project charter
Analysis of risks
Development of project team
Appointment of project Manager
Division of roles and responsibilities
Approval of the project plan
Data collection
Data Analysis
Development of the requirement specification plan
Development of the risks mitigation strategy
Setting of quality standards and control
Resource management plan
Land Acquisition
Development of the construction design for the building
Setting of engineering drawings
Design of floor 1
Design of Floor 2
Design of Top Floor
Completion of the construction design
Start of the construction program
Completion of First floor construction
Completion of Second floor construction
Completion of top floor construction
Completion of the building construction
Evaluating the quality standards
Finishing program of lighting and lift system
Completion of the quality check
Handover to owner
Project Closer report
Signoff of the closer report
Recommendation
It is recommended that the new project manager should be appointed for the organization to resolve the complexities which occurs in the construction program organized for the Vella IT office. The new project manager should have a clear vision of the project scope and goal, articulation of project boundaries, new opportunities to ensure future scope of the project, communication with stakeholders, accomplishing project results as estimated, proper division of roles and responsibilities, integrity of the action plan with the project demand and schedule, motivating employees, managing competence among the working employees, relationship between cost and project activities, managing complex situation with ease, and others (Forget, 2015).
The need of the project is to complete the plan as estimated in the activity schedule. The project manager should have a good managing skill as desired.
Existing team Environment
The project manager builds extra pressure on the project team for completing the project as early as possible which creates the extra burden on the work force (Park, 2015). The grievances, conflicts, and chaos are increasing at a very high rate in the working employees which directly affects their work capability and performance and indirectly affect the quality of work and service required in the construction program of the building (Mandera, 2016).
Change Management Recommendation
The change management plan should be deployed for improving the working scenario of the undertaken project (Plessis, 2015). The efficiency of the project members can be improved by providing right work to the right person according to their capabilities. All the participants should agree on the common objectives of the project. The cultural beliefs of the stakeholder should be given privilege and respect (Barret, 2017). The opinion and expectations of the team members should be taken so that they can feel connected with the project environment. The grievance management system should be employed by implementing the social networking among the group members. It helps in decreasing the chaotic environment of the project and results in completing the project according to the project schedule (Tiwari, 2015).
Reflection
The project study helps in increasing the skills for calculating the schedule variance and cost variance of the project. It reflects the evaluation of team gaps which exists in the completion of the project successfully.
Conclusion
It can be concluded that the cost variation can results in the lower quality construction design and material used. The completion of the project before the scheduled time results in not systematic construction design which results in the variation of the expected design.
References
Barret, V. (2017). The role of the human resource department in a hospitality organization. Ebook 1st ed. [Online]. Available at: https://smallbusiness.chron.com/role-human-resources-department-hospitality-organization-71891.html [Accessed on 1 Oct, 2018].
Forget, F (2015). Human Resources and employee turnover in hospitality industry. Ebook 1st ed. [Online]. Available at: https://www.linkedin.com/pulse/human-resources-employee-turnover-hospitality-industry-forget[Accessed on 1 Oct, 2018].
Imna, M. and Hassan, Z. (2015). Influence of human resource management practices on employee retention in Maldives. Ebook 1st ed. [Online]. Available at: https://www.researchgate.net/publication/316013676_Influence_of_Human_Resource_Management_practices_on_Employee_Retention_in_Maldives_Retail_Industry [Accessed on 1 Oct, 2018].
Madera, J. (2016). Strategic human resource management research in hospitality and tourism: A Review of current literature and suggestions for the future. Ebook 1st ed. [Online]. Available at: https://www.emeraldinsight.com/doi/abs/10.1108/IJCHM-02-2016-0051?mobileUi=0&journalCode=ijchm [Accessed on 1 Oct, 2018].
Park, J. (2015). Retaining talented employees in the hotel industry in Stavanger: An interview based qualitative research. Ebook 1st ed. [Online]. Available at: https://core.ac.uk/download/pdf/52084802.pdf [Accessed on 1 Oct, 2018].
Plessis, A. (2015). HRM in relation to employee motivation and job performance in the hospitality industry. Ebook 1st ed. [Online]. Available at: https://unitec.researchbank.ac.nz/bitstream/handle/10652/3375/9%20th%20IBC%20Dup%20Nalinh%20Pat%20sent29-6.pdf?sequence=1&isAllowed=y [Accessed on 1 Oct, 2018].
Scott, M. (2016). Strategies for retaining employees in the hospitality industry. Ebook 1st ed. [Online]. Available at: https://scholarworks.waldenu.edu/cgi/viewcontent.cgi?article=2905&context=dissertations [Accessed on 1 Oct, 2018].
Tiwari, I. (2015). An Analysis of the factors affecting the employees retention and turnover in the Irish hospitality industry. Ebook 1st ed. [Online]. Available at: https://trap.ncirl.ie/2050/1/ishanitiwari.pdf [Accessed on 1 Oct, 2018].
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