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IFN700 Project Management Plan For ERP Information System
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IFN700 Project Management Plan For ERP Information System
0 Download7 Pages / 1,740 Words
Course Code: IFN700
University: Queensland University Of Technology
MyAssignmentHelp.com is not sponsored or endorsed by this college or university
Country: Australia
Question:
Explain the business problem, need, improvement, or opportunity the project is aiming to resolve. Also, explain the (possible) impact of NOT doing the project.
Business driver
The law firm would require the improvement of their operations and management of the functional development for ensuring the completion of the activities. The business driver would be constructed with the consideration of the factors and deployment of the improved functional development. The management of the activities had been helpful for aligning with the operation management for the law firms and developing proper management of the information development for the organization. The organization needs the new system with the compact alignment management for the successful introduction of the factors. The cohesive analysis had been aligned with the simplification of the information gathering and the analysis of the factors. The following assignment had been developed with the development of the factors and aligning the project management information development.
Project objectives
The following are the objectives of the project of ERP information system development for AAA law firm,
To develop an ERP based information system for improving the operations of the activity development
To ensure the complete activity management and implying the successful completion of the project
To imply the management of the activities and listing the improvement of the activities and aligning the significant development
To complete the project in the estimated time and budget for successfully completing the assignment
Business benefits
The implication of the project of ERP information system development for AAA law firm would result in managing and improving the operations for developing the successful integration and management. The analysis would be successfully deployed with the utilization of the factors and improving the management process. The benefits of implying the project are explained below,
Specific – ERP information system would help in managing the records of the law firm, identification of the legal services, skills and qualification testimonials, and proposal documentation.
Measurable – ERP information system would help in managing the transaction logs and the access to information processing. Registering development would be implied with the formation and listing the coherent management of the factors.
Assignable – ERP information system would help in improving the complete management of the activities and development of successive information
Realistic – The operations of the law firms would be increased with the management of the successful development
Time-related – The time related activities would be implied with the successful integration and development of the functional management
Defining the scope
The project of ERP information system development for AAA law firm scopes for developing an ERP information system for taking care of the improved functional analysis. The project scope can be divided into in scope and out of scope. The in scope items of the project are project plan development, scope management plan, design development, information management, system development, and closure documentation.
Scope statement
The following is the scope statement for the project of ERP information system development for AAA law firm,
‘The project scopes for developing an ERP based information system for AAA law firm with the concept for improving the management of the successful information management and improving functions of documentation and processing for the law firm.’
Product breakdown structure (PBS)
The product breakdown structure (PBS) and Product Flow Diagram (PFD) for the project of ERP information system development for AAA law firm
Work breakdown structure (WBS)
Project Task Table
The task table for the project of ERP information system development for AAA law firm is given below,
WBS
Task Name
Duration
Start
Finish
0
ERP information system development for AAA law firm
41 days
Mon 10/22/18
Mon 12/17/18
1
Initialization
14 days
Mon 10/22/18
Thu 11/8/18
1.1
Analysis of requirements
4 days
Mon 10/22/18
Thu 10/25/18
1.2
Charter Documentation
4 days
Fri 10/26/18
Wed 10/31/18
1.3
PID documentation
5 days
Fri 10/26/18
Thu 11/1/18
1.4
Team members appointment
6 days
Thu 11/1/18
Thu 11/8/18
M1
Kick off
0 days
Wed 10/31/18
Wed 10/31/18
2
Planning phase
13 days
Thu 11/1/18
Mon 11/19/18
2.1
Schedule Estimation
5 days
Fri 11/2/18
Thu 11/8/18
2.2
Resource Estimation
7 days
Fri 11/2/18
Mon 11/12/18
2.3
Finance Management
6 days
Fri 11/9/18
Fri 11/16/18
2.4
Quality Management
5 days
Fri 11/9/18
Thu 11/15/18
2.5
Risk Management
7 days
Thu 11/1/18
Fri 11/9/18
2.6
Acceptance Criteria
6 days
Thu 11/1/18
Thu 11/8/18
2.7
Communication Process
5 days
Fri 11/9/18
Thu 11/15/18
2.8
Procurement management
7 days
Fri 11/9/18
Mon 11/19/18
M2
Plan Approval
0 days
Thu 11/8/18
Thu 11/8/18
3
Execution phase
24 days
Fri 11/9/18
Wed 12/12/18
3.1
Business Needs Identification
15 days
Tue 11/13/18
Mon 12/3/18
3.2
ERP Vendor Selection
12 days
Mon 11/19/18
Tue 12/4/18
3.3
Customization of functions
15 days
Fri 11/16/18
Thu 12/6/18
3.4
Migration of data
16 days
Mon 11/12/18
Mon 12/3/18
3.5
Infrastructure checking
17 days
Mon 11/12/18
Tue 12/4/18
3.6
Operation Development
19 days
Fri 11/9/18
Wed 12/5/18
3.7
Change management
18 days
Fri 11/9/18
Tue 12/4/18
3.8
Technology Development
17 days
Fri 11/16/18
Mon 12/10/18
3.9
Testing
15 days
Fri 11/16/18
Thu 12/6/18
3.10
System integration testing
16 days
Tue 11/20/18
Tue 12/11/18
3.11
User acceptance testing
17 days
Tue 11/20/18
Wed 12/12/18
M3
Executed Phase
0 days
Mon 11/19/18
Mon 11/19/18
4
Closing phase
27 days
Fri 11/9/18
Mon 12/17/18
4.1
Post project review
3 days
Fri 11/9/18
Tue 11/13/18
4.2
Stakeholder sign off
3 days
Thu 12/13/18
Mon 12/17/18
4.3
Post go-live support
3 days
Tue 12/4/18
Thu 12/6/18
M4
Closed
0 days
Mon 12/3/18
Mon 12/3/18
5. Justify the chosen methodology
The Prince2 methodology has been selected for identifying the utilization of the successive and improved management processing. The implication would be helpful for making sure that the project plan is executed successfully. The Prince2 methodology would align with the consideration for the execution of the factors. The Prince2 methodology would be helpful for aligning with the concept of improved factor development. The methodology has been selected for the following points,
Improved Plan Development: Prince2 allows the development of the improved management process. It would make sure that the foundation of the effective planning and development. Prince2 follows the structure of 5 step model (initiating, planning, developing, monitoring, and closing) for the completion of the project plan.
Resource Management: Prince2 allows the significant management of the factors for developing the improved functional development. The resource management has been eased with the consideration of the factors and development of aligned management. The construction management would be implied with the utilization of the factorial development.
Key stakeholders
The key stakeholders of the project include the owners, project quality head, operation head, end users, project manager, and sponsors. They are highly impacted and play a vital role in the completion of the project activity.
Role
Name
Contact Information
Power
Impact
Owner
Alice Keith
alice.keith@****mail.com
+41-****-****
High
High
Sponsor
Amanda Jones
amanda.jones@****mail.com
+41-****-****
High
High
Project Manager
Chuck Jane
jane.chuck@****mail.com
+41-****-****
Low
High
Quality Head
Kristie Bill
bill.kristie@****mail.com
+41-****-****
High
Low
End User
Jack Mathew
mathew.jack@****mail.com
+41-****-****
Low
Low
Operation Head
Perry Connor
Perry.connor@****mail.com
+41-****-****
High
Low
Outline solution
The change management would be helpful for taking care of the factors and developing the management for developing the proper plan estimation. The following is the outline solution structure for the project of ERP information system development for AAA law firm,
Key risks
The information management would be implied with the management of the successful formation of the risk identification. The major risk factors for the project of ERP information system development for AAA law firm include,
Risk
Risk Type
Probability
Impact
Mitigation Strategy
Over budget
Financial
High
Medium
Avoid risk – change the plan to circumvent the problem
Delay in Completion
Performance
High
Low
Accept risk – take the chance and possible consequences of the threat happening
System Design Issues
Technical
Low
High
Transfer risk – outsource the risk to a third party either through insurance or by outsourcing the responsibility
Functional Issues
Technical
Medium
High
Mitigate risk – reduce the probability and/or impact through planned actions
Project control
The following are the control measure for the project of ERP information system development for AAA law firm,
Development of the checklist and identifying the probable issues allocated with it
Tracking project with the help of Ms-Project Gantt chart
Cost Budget Management for making sure the cost are defined
Project costs
Resource Name
Work
Standard Rate
Cost
Project manager
256 hrs
$20.00/hr
$5,120.00
Project planner
720 hrs
$15.00/hr
$10,800.00
Database manager
808 hrs
$15.00/hr
$12,120.00
Supervisor
1,120 hrs
$10.00/hr
$11,200.00
Human resource manager
176 hrs
$15.00/hr
$2,640.00
Risk analyst
752 hrs
$10.00/hr
$7,520.00
Financial manager
232 hrs
$15.00/hr
$3,480.00
Tester
440 hrs
$10.00/hr
$4,400.00
Technical engineer
1,176 hrs
$10.00/hr
$11,760.00
Bibliography
Cleden, D. (2017). Managing project uncertainty. Routledge.
Coombs, C. R. (2015). When planned IS/IT project benefits are not realized: a study of inhibitors and facilitators to benefits realization. International Journal of Project Management, 33(2), 363-379.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Harris, E. (2017). Strategic project risk appraisal and management. Routledge.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Ko, D. G., & Kirsch, L. J. (2017). The hybrid IT project manager: One foot each in the IT and business domains. International Journal of Project Management, 35(3), 307-319.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Routledge.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.
Terlizzi, M. A., de Souza Meirelles, F., & de Moraes, H. R. O. C. (2016). Barriers to the use of an IT project management methodology in a large financial institution. International Journal of Project Management, 34(3), 467-479.
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