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ISY2004 Information Systems Project Management
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ISY2004 Information Systems Project Management
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Course Code: ISY2004
University: Australian Institute Of Higher Education
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Country: Australia
Question:
Before submission, you ensure the submitted work satisfies the following requirements:
The assignment is to be written in a report format. It must have separate sections for each of the EIGHT tasks
Submit the report as a PDF file through the Turnitin assignment submission tool on Moodle.
Submit the MS Project file in the separate Moodle assignment submission tool. Disregard any error messages about an incorrect file type. I will be able to download anything that you upload!
Include a cover sheet that has your name, subject, date, report title and WORD COUNT
The assignment should not exceed 12 pages and 2,500 Words
This part follows on from the previous Time Inc. Assignment 1 Case Study. Now that the project sponsor has approved your Initial Project Plan (delivered in Assignment 1) and associated documents, you may proceed to the planning phase of the project by providing a formal project report for the project sponsor based on the following project planning documents. You may make any appropriate assumptions needed to enable the successful completion of the project. Again, make these assumptions explicit in your report. Use screen shots from your MS Project file. It is a mandatory requirement that you use MS Project. It should be available in the lab. Here are the required sections:
Gantt chart
Network Diagram (Critical path diagram)
Identify at least six milestones for this project using SMART criteria.
Resources table
Answer:
Project Overview
The paper mainly reflects on “Time Inc”. which is one of the international firms that mainly have software centres in different 15 countries. It identified that the steering committee of the organization decided to implement the Timesheet in all centres as the organization wants to know how time is mainly utilized within the different software centres. The main interest of the committee is to engage within the process of capturing metrics like cost of quality, resource optimisation as well as project management excellence within the entire organization. It is found that the organization is mainly engaged within the purchase of the time sheet system which generally works for the project management system of an enterprise in order to provide visibility within the projects across different software centres. It is found that in this report, proper time sheet system is generally recommended for meeting the needs as well as requirements of the software systems.
Identification of six milestones for the project using SMART criteria
The six milestones that utilizes the SMART criteria are elaborated below:
Specific: In order to enhance the present working system within the organization “Time Inc.”, it is very much necessary to develop the new system. It is found that in order to achieve the entire goal, it is very much necessary to upgrade the required hardware as well as software.
Measurable: It is found that new timesheet system will generally help in providing proper functionality of tracking to the organization so that the entire organization will be able to measure the entire time scales for better as well as for achieving efficiency.
Attainable: The organization must be able to provide stability as well as efficiency in order to manage the time as well as other important factors of the project.
Realistic: It is found that entire project will generally get finished within the time as well as budget which is feasible as well as realistic.
Time Bound: After undertaking proper feasibility analysis as well as initial estimation, it is analyzed that the entire project will get completed within the time period of 105 days.
Resources table
The resource table for the project is provided below:
Resource Name
Type
Max. Units
Std. Rate
Ovt. Rate
Cost/Use
Accrue At
Base Calendar
Project Manager
Work
100%
$200.00/hr
$0.00/hr
$0.00
Prorated
Standard
Human Resource Manager
Work
100%
$175.00/hr
$0.00/hr
$0.00
Prorated
Standard
Finance Manager
Work
100%
$145.00/hr
$0.00/hr
$0.00
Prorated
Standard
Project Supervision Manager
Work
100%
$140.00/hr
$0.00/hr
$0.00
Prorated
Standard
Content Writer
Work
100%
$140.00/hr
$0.00/hr
$0.00
Prorated
Standard
Procurement Manager
Work
100%
$138.00/hr
$0.00/hr
$0.00
Prorated
Standard
System Developer
Work
100%
$120.00/hr
$0.00/hr
$0.00
Prorated
Standard
System Tester
Work
100%
$120.00/hr
$0.00/hr
$0.00
Prorated
Standard
Technical Experts
Work
100%
$180.00/hr
$0.00/hr
$0.00
Prorated
Standard
Hardware
Material
$1,500,000.00
$0.00
Prorated
Software
Material
$800,000.00
$0.00
Prorated
Subscriptions
Material
$5,000.00
$0.00
Prorated
Project budget
It is found that the budget that is generally required in order to finish the entire project will be around $2,474,352. It is found that detailed budget for each of the project activities is provided in the table that is given below:
Task Name
Duration
Start
Finish
Predecessors
Resource Names
Cost
Project for Time Inc
104 days
Fri 28-09-18
Wed 20-02-19
$2,474,352.00
Discussion and board meetings
7 days
Fri 28-09-18
Mon 08-10-18
$17,920.00
Survey is done on the current system
2 days
Fri 28-09-18
Mon 01-10-18
Project Manager, Project Supervision Manager
$5,440.00
Determining drawbacks
0.5 days
Tue 02-10-18
Tue 02-10-18
2
Project Manager, Project Supervision Manager
$1,360.00
Identification of modifications for enhancing the system
0.5 days
Tue 02-10-18
Tue 02-10-18
3
Project Manager, Project Supervision Manager
$1,360.00
Call board meeting
1 day
Wed 03-10-18
Wed 03-10-18
4
Project Manager
$1,600.00
Discussing about the new timesheet software
0.5 days
Thu 04-10-18
Thu 04-10-18
5
Project Manager, Project Supervision Manager
$1,360.00
Considering the various advantages
0.5 days
Thu 04-10-18
Thu 04-10-18
6
Project Manager, Project Supervision Manager
$1,360.00
Discussing about the implementation procedure
0.5 days
Fri 05-10-18
Fri 05-10-18
7
Project Manager, Project Supervision Manager
$1,360.00
Finalizing the entire report
1.5 days
Fri 05-10-18
Mon 08-10-18
8
Project Manager, Project Supervision Manager
$4,080.00
Milestone 1: completion of discussion phase
0 days
Mon 08-10-18
Mon 08-10-18
9
Project Manager
$0.00
Planning phase of the project
18 days
Tue 09-10-18
Thu 01-11-18
$24,080.00
Selection of the project team members
2 days
Tue 09-10-18
Wed 10-10-18
10
Human Resource Manager
$2,800.00
Developing project charter
3 days
Thu 11-10-18
Mon 15-10-18
$6,720.00
Determining project scope and boundaries
0.5 days
Thu 11-10-18
Thu 11-10-18
12
Content Writer, Project Supervision Manager
$1,120.00
Determining project objectives with the help of SMART objectives
0.5 days
Thu 11-10-18
Thu 11-10-18
14
Content Writer, Project Supervision Manager
$1,120.00
Determining proper project schedule
0.5 days
Fri 12-10-18
Fri 12-10-18
15
Content Writer, Project Supervision Manager
$1,120.00
Determining budget for the project
1.5 days
Fri 12-10-18
Mon 15-10-18
16
Content Writer, Project Supervision Manager
$3,360.00
Conducting feasibility study
2 days
Tue 16-10-18
Wed 17-10-18
17
Project Supervision Manager
$2,240.00
Identification of possible risks that are related with the system
2 days
Thu 18-10-18
Fri 19-10-18
18
Project Supervision Manager
$2,240.00
Preparation of risk mitigation plan
2 days
Mon 22-10-18
Tue 23-10-18
19
Project Supervision Manager
$2,240.00
Developing feasibility report
2 days
Wed 24-10-18
Thu 25-10-18
20
Project Supervision Manager
$2,240.00
Developing final report of the project
4 days
Fri 26-10-18
Wed 31-10-18
21
Project Supervision Manager
$4,480.00
Submitting the documents
1 day
Thu 01-11-18
Thu 01-11-18
22
Project Supervision Manager
$1,120.00
Milestone 2: Completion of the project planning phase’
0 days
Thu 01-11-18
Thu 01-11-18
23
Project Supervision Manager
$0.00
Formal initiation phase
9 days
Fri 02-11-18
Wed 14-11-18
$19,080.00
Allocating duties to the workers
2 days
Fri 02-11-18
Mon 05-11-18
24
Human Resource Manager
$2,800.00
Hiring developer
2 days
Tue 06-11-18
Wed 07-11-18
26
Human Resource Manager
$2,800.00
Recruiting members
3 days
Thu 08-11-18
Mon 12-11-18
27
Human Resource Manager
$4,200.00
Conducting meeting on the project development
2 days
Tue 13-11-18
Wed 14-11-18
$9,280.00
Discussion on the project
0.5 days
Tue 13-11-18
Tue 13-11-18
28
Project Manager, Project Supervision Manager, System Developer, System Tester
$2,320.00
Discussion about the needed features
0.5 days
Tue 13-11-18
Tue 13-11-18
30
Project Manager, Project Supervision Manager, System Developer, System Tester
$2,320.00
Discussion about the procedure with which the entire Time Inc system is integrated
0.5 days
Wed 14-11-18
Wed 14-11-18
31
Project Manager, Project Supervision Manager, System Developer, System Tester
$2,320.00
Discussing project feasibility
0.5 days
Wed 14-11-18
Wed 14-11-18
32
Project Manager, Project Supervision Manager, System Developer, System Tester
$2,320.00
Milestone 3: Completion of the formal initiation phase
0 days
Wed 14-11-18
Wed 14-11-18
33
Project Manager
$0.00
Project execution and development phase
55 days
Thu 15-11-18
Wed 30-01-19
$2,381,032.00
Purchasing necessary hardware
3 days
Thu 15-11-18
Mon 19-11-18
34
Procurement Manager, Hardware [1]
$1,503,312.00
Purchasing required software
3 days
Tue 20-11-18
Thu 22-11-18
36
Procurement Manager, Software [1]
$803,312.00
Subscribing the required platform
2 days
Fri 23-11-18
Mon 26-11-18
37
Procurement Manager, Subscriptions [1]
$7,208.00
Development of the timesheet
2 days
Tue 27-11-18
Wed 28-11-18
38
System Developer, Technical Experts
$4,800.00
Install Required Features of the Timesheet
15 days
Thu 29-11-18
Wed 19-12-18
39
Technical Experts
$21,600.00
System testing
5 days
Thu 20-12-18
Wed 26-12-18
40
Technical Experts
$7,200.00
Integration of the timesheet system with the present system
15 days
Thu 27-12-18
Wed 16-01-19
41
Technical Experts
$21,600.00
Detecting bugs and other challenges
5 days
Thu 17-01-19
Wed 23-01-19
42
Technical Experts
$7,200.00
Final testing
5 days
Thu 24-01-19
Wed 30-01-19
43
System Tester
$4,800.00
Milestone 4: Deliver the System to the Project Manager
0 days
Wed 30-01-19
Wed 30-01-19
44
System Developer
$0.00
Project Sign Off and Closing
15 days
Thu 31-01-19
Wed 20-02-19
$32,240.00
Project documentation
5 days
Thu 31-01-19
Wed 06-02-19
45
Content Writer
$5,600.00
Submission of project documentation
1 day
Thu 07-02-19
Thu 07-02-19
47
Content Writer
$1,120.00
Project review as well as appraisals
5 days
Fri 08-02-19
Thu 14-02-19
48
Project Manager
$8,000.00
Payments finalization
2 days
Fri 15-02-19
Mon 18-02-19
49
Human Resource Manager
$2,800.00
stakeholders sign off
2 days
Tue 19-02-19
Wed 20-02-19
50
Content Writer, Finance Manager, Human Resource Manager, Project Manager, Project Supervision Manager, System Developer
$14,720.00
Milestone 5: Project Officially Closed
0 days
Wed 20-02-19
Wed 20-02-19
51
Project Manager
$0.00
RACI table
The RACI Table for the project is given in the below table:
Task Name
Project Manager
Finance Manager
Human Resource Manager
System Developer and System Tester
Determining drawbacks
R
I
Identification of modifications for enhancing the system
R
I
Call board meeting
R
I
I
Discussing about the new timesheet software
R
R
Considering the various advantages
R
I
I
Discussing about the implementation procedure
R
A
Finalizing the entire report
R
C
I
Milestone 1: completion of discussion phase
R
I
I
Selection of the project team members
I
I
R
Determining project scope and boundaries
R
C
C
Determining project objectives with the help of SMART objectives
R
C
C
Determining proper project schedule
R
C
I
Determining budget for the project
C
R
I
Conducting feasibility study
R
I
Identification of possible risks that are related with the system
R
Preparation of risk mitigation plan
R
Developing feasibility report
R
Developing final report of the project
R
C
Submitting the documents
R
Milestone 2: Completion of the project planning phase’
R
Allocating duties to the workers
C
R
Hiring developer
C
I
R
Recruiting members
C
I
R
Discussion on the project
R
R
Discussion about the needed features
C
R
Discussion about the procedure with which the entire Time Inc system is integrated
C
R
Discussing project feasibility
C
C
R
Milestone 3: Completion of the formal initiation phase
R
Purchasing necessary hardware
I
I
R
Purchasing required software
I
I
R
Subscribing the required platform
I
I
R
Development of the timesheet
I
I
R
Install Required Features of the Timesheet
I
I
R
System testing
I
I
R
Integration of the timesheet system with the present system
I
I
R
Detecting bugs and other challenges
I
I
R
Final testing
I
I
R
Milestone 4: Deliver the System to the Project Manager
R
Project documentation
R
Submission of project documentation
R
Project review as well as appraisals
R
C
Payments finalization
I
C
R
stakeholders sign off
R
R
R
R
Milestone 5: Project Officially Closed
R
Potential risks
The risks that are associated with the project are lusted in the table below with proper mitigation plan so that the risks and challenges can be resolved effectively.
Risk Details
Risk Nature
Risk Type
Mitigation Plan
It is found that the timesheet that was developed have limited functionalities which creates less benefits for the organization.
Positive
Internal
This is considered as a positive risk and thus it is very much necessary to identify factors that would help in achieving more benefits with the utilization of timesheet system.
Cyber-attacks can cause number of security challenges within the project.
Negative
External
It is very much necessary to use proper encryption system or firewall in order to avoid security issues.
Due to lack of technical knowledge, the team members can face number of issues and challenges in finishing the entire project effectively.
Negative
Internal
It is found that proper training sessions must be provided to the employees of the organizations for managing the functions of the new timesheet systems.
It is found that due to improper management of project resources, the budget of the project increases.
Negative
Internal
It is very much necessary to manage the budget of the project effectively for finishing the project on time.
Lack of expertise of the team members can cause number of issues in finishing the project
Negative
External
It is necessary to hire experienced workers with proper skills and knowledge so that the progress of the project does not get obstructed.
Absence of proper hardware upgrades due to project delay.
Negative
External
It is necessary to verify the background before getting the hardware supplies.
Probability and Impact matrix
The risk probability matrix is provided below:
Probability
Impact
Very Low
1
Low
2
Medium
3
High
4
Very High
5
Very Low 1
Very Low 1
Low 2
Low 3
Low 4
Medium 5
Low 2
Low 2
Low 4
Medium 6
Medium 8
High 10
Medium 3
Low 3
Medium 6
High 9
Highh 12
Very High 15
High 4
Low 4
Medium 8
High 12
Very High 16
Very High 20
Very High 5
Medium 5
High 10
Very High 15
Very High 20
Very High 25
The probability matrix of the project risk is listed below:
Risk
Probability of Occurrence
Impact on Project
Risk Quotient
Limited Functionality
3
2
6
Cyber Attack
4
5
20
Lack of Technical Knowledge of Employees
3
3
9
Budget Overshoot
2
4
8
Issues from Development Team
3
4
12
Hardware Compatibility and Availability Issues
2
5
10
References
Alias, Z., Zawawi, E.M.A., Yusof, K. and Aris, N.M., 2014. Determining critical success factors of project management practice: A conceptual framework. Procedia-Social and Behavioral Sciences, 153, pp.61-69.
Andersen, E.S., 2016. Do project managers have different perspectives on project management?. International Journal of Project Management, 34(1), pp.58-65.
Batselier, J. and Vanhoucke, M., 2015. Evaluation of deterministic state-of-the-art forecasting approaches for project duration based on earned value management. International Journal of Project Management, 33(7), pp.1588-1596.
Cagliano, A.C., Grimaldi, S. and Rafele, C., 2015. Choosing project risk management techniques. A theoretical framework. Journal of Risk Research, 18(2), pp.232-248.
Carvalho, M.M.D. and Rabechini Junior, R., 2015. Impact of risk management on project performance: the importance of soft skills. International Journal of Production Research, 53(2), pp.321-340.
Chih, Y.Y. and Zwikael, O., 2015. Project benefit management: A conceptual framework of target benefit formulation. International Journal of Project Management, 33(2), pp.352-362.
Conforto, E.C., Salum, F., Amaral, D.C., da Silva, S.L. and de Almeida, L.F.M., 2014. Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), pp.21-34.
Conforto, E.C., Amaral, D.C., da Silva, S.L., Di Felippo, A. and Kamikawachi, D.S.L., 2016. The agility construct on project management theory. International Journal of Project Management, 34(4), pp.660-674.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Marcelino-Sádaba, S., González-Jaen, L.F. and Pérez-Ezcurdia, A., 2015. Using project management as a way to sustainability. From a comprehensive review to a framework definition. Journal of cleaner production, 99, pp.1-16.
Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to project management. International Journal of Project Management, 35(2), pp.169-179.
Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of Cleaner Production, 96, pp.319-330.
Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.
Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.
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