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PMN503 Systems In Project Management
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PMN503 Systems In Project Management
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Course Code: PMN503
University: Queensland University Of Technology
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Country: Australia
Question:
You are required to individually produce a project charter. You need to determine the most appropriate format and level of detail to be included in the project charter, and to make it “fit-forpurpose”. Your Project Charter may identify gaps and frame how those gaps should be managed.
Answer:
Background of the Project
This project is based on an annual rural show event that mainly aims to promote the rural culture and products of the country as well as provide entertainment to the local people. Mytown Show Society (MSS) organizes this show every year in around July and August. However, this time, this event is postponed to January 2019.
Brief of the Project
As a part of the rural show, a musical event will be hosted that will be held over two days. The dates that have been set for the musical event are 15/01/2019 and 16/01/2019. The show will start on 3 PM in the evening and continue till 11 PM at night. In addition to the participation of some globally reputed Australian singers, the show will also give opportunity to some local rising music stars and bands to perform in front of the crowd.
AAAEM has handled several large scale projects in the past and is ready to manage the rural show using their superior event and marketing management experience and skills. They will take the responsibility for hosting the entire show as per the agreement made during the meeting with MSS.
Objectives of the Project Charter
The main objective of the project charter is to develop an initial plan that will act as the foundation for a broader and detailed project plan. Other objectives to be served by the project charter are as follows.
To exhibit the scale of the event and marketing opportunities for AAAEM so that they are convinced to accept this project
To develop a suitable team of staffs who will have specific roles and responsibilities in the project
To clarify the overall time period available for the preparation of the event so that project is executed accordingly
Purpose of the Charter
The purpose of this charter is to develop a clear idea about the overall background of the project and its various attributes that include scope, schedule, budget, stakeholders and others. In addition, the project charter also defines the risks that might be faced in the project so that suitable risk management plan can be developed.
Scope of the Charter
In Scope
The main scope of this charter includes the development of a basic project plan that includes some of the main attributes of the music festival. The project charter will be used for the development of the final project plan that will be implemented for hosting the music event.
Out of Scope
Some of the requirements that will be out of scope for this charter are listed as follows.
Scheduling of the music event (this charter is only for the preparations for the event)
Marketing strategy for the event
Operational strategy for the event
Project Staffs
The main staffs who will be involved in the project and carry out specific roles and duties are as follows.
NAME
ROLE
COMPANY
CONTACT INFORMATION
PLEASE FILL
Project Manager
AAAEM
PLEASE FILL
PLEASE FILL
Project Supervisor
AAAEM
PLEASE FILL
PLEASE FILL
Technical Consultant
AAAEM
PLEASE FILL
PLEASE FILL
Volunteer Team Lead
ABD Volunteers
PLEASE FILL
PLEASE FILL
Head of Security
Security Ltd. Australia
PLEASE FILL
Based on the staffs available for the project, the following table shows the costs that will be expended for their wages (per five days).
NAME
ROLE
NUMBER OF HOURS
$/HOUR
TOTAL COST
PLEASE FILL
Project Manager
15
100
1500
PLEASE FILL
Project Supervisor
25
80
2000
PLEASE FILL
Technical Consultant
15
80
1200
PLEASE FILL
Volunteer Team Lead
10
50
500
PLEASE FILL
Head of Security
15
65
975
TOTAL
$6175
Risks and Constraints of the Project
The main risks and constraints of the project are as follows.
Due to some public events, the show may get postponed.
During the selected dates, the chosen bands and musicians may not be available for performance.
AAAEM may decide to reject the project due to some reasons.
The estimated budget may not be sufficient for the event.
Due to lack of progress of work by the project staffs, the project may get delayed.
Project Success Criteria
The success criteria of the project are as follows.
Completion of all the preparations for the event at least a week prior to the event
Completion of the project within the estimated budget range
All finalized for the hosting of the two day music show by AAAEM
Key Stakeholders of the Project
The key stakeholders of the project are listed as follows.
Client
MSS
Sponsor
Australia IT Corp Ltd.
Project Manager
PLEASE FILL
Consultant
PLEASE FILL
Project Team
PLEASE FILL
Charter Milestones and Schedule
The charter milestones and schedule are as follows.
Task Name
Duration
Start
Finish
Hosting of the Rural Event Show
25 days
Mon 12/17/18
Fri 1/18/19
Project Preparations
3 days
Mon 12/17/18
Wed 12/19/18
Final Decision on the Project
0 days
Mon 12/17/18
Mon 12/17/18
Formation of Project Staff Team
2 days
Mon 12/17/18
Tue 12/18/18
Allocation of Duties
1 day
Wed 12/19/18
Wed 12/19/18
Finalization of Project
0 days
Wed 12/19/18
Wed 12/19/18
Project Execution
22 days
Thu 12/20/18
Fri 1/18/19
Finalize Deal with Sponsor
2 days
Thu 12/20/18
Fri 12/21/18
Procure Fund
2 days
Mon 12/24/18
Tue 12/25/18
Sign Contract with Project Management Company
0 days
Tue 12/25/18
Tue 12/25/18
Deploy Volunteers and Other Stakeholders
1 day
Wed 12/26/18
Wed 12/26/18
Procure Resources
2 days
Thu 12/27/18
Fri 12/28/18
Execute Project Preparations
15 days
Mon 12/31/18
Fri 1/18/19
Phase 1 Complete
0 days
Fri 1/18/19
Fri 1/18/19
Project Finances (Budget)
As per the initial estimations, an overall budget has been developed for the project as follows.
Resource / Requirement
Estimated Cost / Budget ($)
Cost / Wages of Staffs / SMEs
6175
Seating Upgrades
3000
Portable Crowd Barriers
5000
Pyro and Fireworks
15000
Labor Costs
5000
Contingency Budget
10000
TOTAL
$44175
Bibliography
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Routledge.
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