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SBLC5001 Project Management
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SBLC5001 Project Management
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Course Code: SBLC5001
University: University Of Wales Trinity Saint David
MyAssignmentHelp.com is not sponsored or endorsed by this college or university
Country: United Kingdom
Question:
1.Be able to devise and implement a project management plan and work effectively within a project team.
2.Understand the primary concepts and practices underpinning Project management.
3.Understand the contexts for project management and project planning in a localised and/or global context.
Work as an individual to research, write and structure a report that demonstrates project management principles
Understand the tools and techniques to solve problems associated with projects in real life scenarios.
Enable the student to learn the primary elements of Project Management to such an extent that he/she is able to develop a detailed project plan for a small or large- scale project.
Give students an opportunity to be an individual contributor, working on a project team to define, plan and manage a project.
1.Network diagram is one of the important tools in project planning. You are required to construct the network diagram illustrating the backward and forward pass with necessary attributes. You will have to determine and highlight the critical path explaining and evaluating what this indicates and what significant effects it has on the completion of the project.
2.IT Projects have a terrible track record, as reported in a 1995 Standish Group study (CHAOS) found that only 16.2% of IT projects were successful in meeting scope, time, and cost goals; over 31% of IT projects were canceled before completion. Critically discuss the factors why projects fail.
3.Projects success or a failure can be dependent on the kind of projects that are selected. Discuss different selection methods with justification.
4.In modern project management, it could be typical to outsource and manage several projects from overseas. Critically discuss how this could be achieved with virtual meetings.
Answer:
Introduction
Purpose of Project Management Plan
The project management plan is developed for supporting the implication of the effective and smart project completion. The use of the document allows the project stakeholders for keeping track of the project execution. The project management plan has been developed for ensuring that the project would be completed successfully.
Executive Summary of Project Charter
Assumptions and Constraints
Project would be completed in the estimated time duration, using the resources provided and by maintaining the quality.
Time is the most primitive constraint of the project. The other constraints include the resources, and IT support.
Scope Management
Work Breakdown Structure
The WBS can create the schedule at one of the most accurate potential levels. By following the WBS the necessary tasks can be captured accordingly even the steps those are necessary but not considered can also be identified.
Deployment Plan
According to Aloini et al. (2015), to successfully implement any project, it is necessary for the project head and the team members to follow the work phases properly one after another. Only completion of writing the book will not lead the project towards success rather it should grab a wide market position and from the publishing house. Therefore, development of a business case for this project is very much important.
Change Control Management
If it is found that the project is not leading towards commercial and economical success then based on the objectives proper additional changes along with the components are needed to be incorporated (Bilgihan and Bujisic 2015). Besides budget another thing that is needed to be developed by the project manager is the change control management.
Schedule Management
Milestones
Completion of the Charter Documentation
Completion of the planning phase
Completing the writing
Final Documentation
Project Schedule
Task Name
Duration
Start
Finish
Writing a book
97 days
Wed 7/4/18
Thu 11/15/18
Initiation phase
12 days
Wed 7/4/18
Thu 7/19/18
Development of business case
4 days
Wed 7/4/18
Mon 7/9/18
Undertaking feasibility study
3 days
Tue 7/10/18
Thu 7/12/18
Establishing charter
5 days
Fri 7/13/18
Thu 7/19/18
Planning phase
16 days
Fri 7/13/18
Fri 8/3/18
Deciding about the topic
5 days
Fri 7/13/18
Thu 7/19/18
Setting proper word count goal
6 days
Fri 7/20/18
Fri 7/27/18
Setting time for working on the book
5 days
Mon 7/30/18
Fri 8/3/18
Execution phase
58 days
Mon 7/30/18
Wed 10/17/18
Setting a total word count
6 days
Mon 7/30/18
Mon 8/6/18
Giving yourself weekly deadlines
7 days
Tue 8/7/18
Wed 8/15/18
Completing writing
45 days
Thu 8/16/18
Wed 10/17/18
Completion phase
21 days
Thu 10/18/18
Thu 11/15/18
Commit to shipping
8 days
Thu 10/18/18
Mon 10/29/18
Embrace failure
8 days
Tue 11/6/18
Thu 11/15/18
Modifying the Content
4 days
Tue 10/30/18
Fri 11/2/18
Final Documentation
5 days
Tue 10/30/18
Mon 11/5/18
Dependencies: The project schedule dependencies are an analysis of predecessors and successors and it have been shown below,
Task Name
Predecessors
Successors
Writing a book
Initiation phase
Development of business case
4,3
Undertaking feasibility study
2
7
Establishing charter
2
6
Planning phase
Deciding about the topic
4
12,8
Setting proper word count goal
3
16,10
Setting time for working on the book
6
11
Execution phase
Setting a total word count
7
14
Giving yourself weekly deadlines
8
15
Completing writing
6
17
Completion phase
Commit to shipping
10
17
Embrace failure
11
17
Modifying the Content
7
17
Final Documentation
12,14,15,16
Cost Budget Management
The project cost budget management would be done based on the calculation of the expenses on the project activities. The cost management of the project is identified by the help of project phases and the expenses accrued for that period. The budget management is shown below,
WBS
Task Name
Cost
0
Writing a book
$1,250.00
1
Initiation phase
$500.00
1.1
Development of business case
$150.00
1.2
Undertaking feasibility study
$250.00
1.3
Establishing charter
$100.00
2
Planning phase
$85.00
2.1
Deciding about the topic
$50.00
2.2
Setting proper word count goal
$25.00
2.3
Setting time for working on the book
$10.00
3
Execution phase
$215.00
3.1
Setting a total word count
$10.00
3.2
Giving yourself weekly deadlines
$15.00
3.3
Completing writing
$190.00
4
Completion phase
$450.00
4.1
Commit to shipping
$200.00
4.2
Embrace failure
$50.00
4.3
Modifying the Content
$50.00
4.4
Final Documentation
$150.00
The time phased budget for the project is also shown below,
Quality Management
Quality Management forms the details of a project in such a way so that it becomes aligned with the standards of the client (Amrollahi, Ghapanchi and Talaei-Khoei 2014). The quality documentation formed in the planning phase must be executed in the next execution period. For writing any book it is the responsibility of the project manager and the project team members to maintain contact with publishing houses also who might sincerely and sensibly help the authors to sale their books.
Human Resource Management
The most important tool that is widely used by the project manager is a stakeholder management strategy (Kendrick 2015). Stakeholders and consumers are the most valuable resources for any business thus an accurate stakeholder management strategy should have to be prepared by the business professional.
Stakeholder register
Stakeholder Name
Document Name
Document Format
Contact Person
Due Date
Contact Information
Josh Lee
Project Charter
Report
Project Manager
12/08/18
+41-XXXX-XXXX
lee.josh@*****mail.com
Amanda Jones
Design Template
Template
IT Engineer
18/08/18
+41-XXXX-XXXX
amanda_jones@*****mail.com
Christie Nicolson
Resource Management Document
Template
HR manager
25/08/18
+41-XXXX-XXXX
nicol.christie@*****mail.com
Laurie Keith
Project Charter
Report
Project Manager
26/08/18
+41-XXXX-XXXX
keith.lauire@*****mail.com
Stakeholder Management Strategy
Writer
Analyst
Marketing Manager
Organization
not applicable
not applicable
not applicable
Role on project
To complete the book writing and publish it within estimated time
To give proper support social and environmental support while developing the project
To take all necessary actions while launching the book
Unique facts about stakeholder
Internal
Internal
External
Level of interest
High
Low
High
Level of influence
High
High
Low
Suggestions on managing relationships
Determining the expectation of the consumers and based on that strategies will be developed
Long term sustainable continuous management strategies for the stakeholders are developed.
In this activity the managers should identify the stakeholders
Communication Management
Communication
Project communication management include different processes those require ensuring timely as well as appropriate planning, gathering, creation, distribution, storing, retrieval, control, monitoring etc. Communication is not important in the planning phase but also in control phase the importance of communication is very much significant. Most of the times of the project managers are spent communicating with their project stakeholders and team members (Liberatore 2016). Accurate communication can establish a bridge like connection between the project head and the stakeholders. The cultural and organizational background of the stakeholders varies from each other thus the members and the project manager should use a standard communication approach while communicating with each other (Goetsch and Davis 2014). While managing any project the three process follows are plan communication management, manage communication and control communication.
Importance of Communication
The importance of communication process is elaborated below:
Help to manage the project implementation: In order to accomplish the project within estimated time and cost proper control over the project is very important. Therefore,
Team building: Effective communication helps to build project team which causes improved productivity (Ghosal et al. 2014). In addition to this the functional and operational activities also become much smoother.
Build employee morale: Effective communication develops the employee morale in the control period so that they can play prominent role to improve relationship.
Reduce internal conflict: The project objectives will become clearer to the project manager and team members at the same time the intra-organizational and inter-organizational conflict will also be reduced (Kerzner 2013). The team members will be able to deliver an error free progress report.
Increases creativity: The overall productivity from the project developer’s end will also increase. With effective communication the creative ideas of the project team members will improve. The collective ideas and creativity will deliberately improve the change management program of the projects.
Risk Management
The risk management can be done by the help of development of risk priority matrix and using it for developing the risk mitigation strategies,
Risk ID
1
2
3
Author
Planner
Budgeter
Quality Analyst
Date Registered
14.08.18
26.08.18
08.09.18
Risk Category
Schedule
Financial
Performance
Description
Cause
Technical Issues
Error in planning the project resource requirements
Unable to search for authentic data
Event
Delay in Completion of activities
Shortage of Budget for the project
Lack of information in developing the project budget
Effect
Performance Issues
More Resource Requirement
Client Rejects the project
Impact
Inherent
4
3
5
Residual
3
2
4
Probability
Inherent
2
4
3
Residual
1
3
2
Expected Value
Inherent
8
12
15
Residual
3
6
8
Proximity
Within Stage
Within project
Imminent
Risk Response Categories
Accept
Reduce
Avoid
Risk Response
Delay in project Completion should be accepted
Provisional Budget should be allocated
Hire an expert for managing the project quality
Risk Status
Active
Closed
Closed
Risk Owner
Planner
Budgeter
Quality Analyst
Risk Actionee
Project Manager
Client
Writer
Issue Management
For measuring the project issue control to meet the goal and objectives, the project control analysis act as an important activity. The comparison between the actual and target can be measured simultaneously. The project issue management details are supported by corporate management information regarding the corporate objectives (Kendrick 2015). In order to bring coordination among the systematic decisions goal relevant data are to be gathered and analyzed by the project manager and the team members. Thus, it can be said that the aim of the issue control process include early earning, time orientation, decision making, employee information division and segmentation planning etc.
Procurement Management
The project manager and the team members of the project are required to be followed this project schedule for the successful completion of the writing a book project. This is a four phased project comprises of project initiation, planning, execution and closure. According to Liberatore (2016), the developed project plan the total time estimated for the project is 102 days. It means that, if all the measures are properly considered then the project will be completed within 102 days. It is necessary to complete the project within time to balance the project cost line or avoid cost overrun. The procurement management would be done with the stakeholders for easing the development of the contract management and evaluation (Garton and McCulloch 2012). The various negotiation documents like design and build, cost plus incentive, and fixed cost method for forming the procurement document with the suppliers and contractors.
Compliance Related Planning
The compliance related planning involve the following steps,
Step 1: Development of Compliance Plan
Step 2: Review of the Compliance Plan
Step 3: Execution of the Compliance Plan
Step 4: Monitoring the outcomes
Step 5: Modification of the Implementation
Planning
Work breakdown structure
Project planning is the second phase of writing a book project. All the phases of project development are interrelated to each other which imply that, the output of one phase acts as the input of the very next phase. Thus, if any such issue occurs with any of the project development phase then the entire project will be a failure. In order to minimize the load of the work from the team members of the project it is very much necessary to divide the entire task in small phases by the project manager. For each task different resources are allotted and these allotments are done based on their skills and knowledge. It is the role of the project manager to make sure that the work is being doing effectively by the project team members. A work Breakdown Structure (WBS) is created by the project manager so that the project writing a book can be completed successfully.
Execution
Proper stakeholder management and managerial strategies are to be followed by the project manager and project team members for the successful accomplishment of this specific project. The most important tool that is widely used by the project manager is a stakeholder management strategy. Stakeholders and consumers are the most valuable resources for any business thus an accurate stakeholder management strategy should have to be prepared by the business professional.
Stakeholder register and their management strategy
It is the responsibility of the project manager and the project team members to identify the associate stakeholders, determining their expectation and requirements as well. For the successful completion of this project also accurate stakeholders register is needed to be prepared. The details of the stakeholder management plan are illustrated in the below section.
Stakeholder Name
Document Name
Document Format
Contact Person
Due Date
Josh Lee
Project Charter
Report
Project Manager
12/08/18
Amanda Jones
Design Template
Template
IT Engineer
12/08/18
Christie Nicolson
Resource Management Document
Template
HR manager
12/08/18
Laurie Keith
Project Charter
Report
Project Manager
12/08/18
Stakeholder Management Strategy
The goal of this section is to design a useful project framework to understand and satisfy the stakeholders. If the stakeholders are being satisfied then the publishing house and the author both will gain huge commercial revenue. For successful communication and influencing the stakeholders many techniques are available among them the most suitable one has to be nominated. Besides the stakeholder management a risk management is another tool that is widely used by the project team members for identifying the issues and developing the relevant management strategies.
Stakeholder 1
Stakeholder 2
Stakeholder 3
Organization
NA
NA
NA
Role on project
To complete the book writing and publish it within estimated time
To give proper support social and environmental support while developing the project
To take all necessary actions while launching the book
Unique facts about stakeholder
Internal
Internal
External
Level of interest
High
Low
High
Level of influence
High
High
Low
Suggestions on managing relationships
Determining the expectation of the consumers and based on that strategies will be developed
Long term sustainable continuous management strategies for the stakeholders are developed.
In this activity the managers should identify the stakeholders
Project Communication, Management, and Controlling
Communication
Project communication management include different processes those require ensuring timely as well as appropriate planning, gathering, creation, distribution, storing, retrieval, control, monitoring etc. While managing any project the three process follows are plan communication management, manage communication and control communication.
Benefits of Communication
Drawbacks of Communication
Help to manage the project implementation: In order to accomplish the project within estimated time and cost proper control over the project is very important.
Build employee morale: Effective communication develops the employee morale in the control period so that they can play prominent role to improve relationship.
Reduce internal conflict: The project objectives will become clearer to the project manager and team members at the same time the intra-organizational and inter-organizational conflict will also be reduced.
Increases creativity: The overall productivity from the project developer’s end will also increase.
Team building: Effective communication helps to build project team which causes improved productivity.
Time Consuming-Dependent: The communication exhausts time and is dependent on the time taken for communication.
Requires Experience: The communication medium selected would be dependent on the experience of the person taking part in communication
However, the benefits of the communication surpass the drawback of it. Communication is not important in the planning phase but also in control phase the importance of communication is very much significant. Most of the times of the project managers are spent communicating with their project stakeholders and team members. Accurate communication can establish a bridge like connection between the project head and the stakeholders.
Lesson Learnt Report
Prepared by:
Project Name: Writing a Book
Project Sponsor:
Project Manager:
Project Dates: <7/4/2018-11/22/2018>
Final Budget: Total budget of the project is $23,248
1. Did the project meet scope, time, and cost goals?
It is learned that if proper project details are deployed and accommodated within the necessary sectors then the project manager will be able to complete any project within estimated budget and time. For this specific project the time, cost and scope that were estimated at the early stage have meet the objectives at the end of the project completion phase.
2. What was the success criteria listed in the project scope statement?
· Proper decision making for managing changes
· Accurate schedule with an achievable delivery dates
· Lesser scope creep
· Effective coordination with subcontractors and suppliers
· Effective project control and progress over communication
· Availability of proper resources
3. Reflect on whether or not you met the project success criteria.
I think that the project budget, scope and time that has been estimated for the “writing a book” project has meet the project objectives and goal as well. In addition to this it has also meet the project success criteria considering the project resources, effective communication, stakeholder management plan, subcontractors and suppliers as well. Apart from this, the early start, early finish, late start and late finish time details are also considered for this specific project. I think there is no such difference between the p actual project expense and the planned project expense. Proper availability of the resources is other useful thing that helps me to meet the project success criteria accordingly.
4. In terms of managing the project, what were the main lessons your team learned?
While managing project the main thing that I think both the project manager and the project team members needs to keep in mind is communication strategy. In proper communication strategy is being followed by the project team members then knowledge and skill sharing among the team members, intra organizational conflict related issues will be resolved.
5. Describe one example of what went right on this project.
Support from the project team members is the main example for this project which is implied a correct thing during the development of the project.
6. Describe one example of what went wrong on this project.
I think that time is the wrong thing which interrupted the project details.
7. What will you do differently on the next project based on your experience working on this project?
From the experiences gained from this specific project for the very next project I think the main thing on which I will focus is the project goal specification and project objectives. At the initial phase I will set the project gaol and based on the knowledge and skills I will hire and form the project team. It is expected of these things are done properly the I will be able to meet the project objectives within estimated time and budget.
References
Aloini, D., Dulmin, R., Mininno, V. and Ponticelli, S., 2015. Key antecedents and practices for Supply Chain Management adoption in project contexts. International Journal of Project Management, 33(6), pp.1301-1316.
Amrollahi, A., Ghapanchi, A. H., & Talaei-Khoei, A. (2014). Three decades of research on strategic information system plan development.Communications of the Association for Information Systems, 34(1), 84.
Bentahar, O., & Cameron, R. (2015). Design and Implementation of a Mixed Method Research Study in Project Management. Electronic Journal of Business Research Methods, 13(1).
Bilgihan, A., & Bujisic, M. (2015). The effect of website features in online relationship marketing: A case of online hotel booking. Electronic Commerce Research and Applications, 14(4), 222-232.
Blomquist, T., Farashah, A.D. and Thomas, J., 2016. Project management self-efficacy as a predictor of project performance: Constructing and validating a domain-specific scale. International Journal of Project Management, 34(8), pp.1417-1432.
Braglia, M., & Frosolini, M. (2014). An integrated approach to implement project management information systems within the extended enterprise.International Journal of Project Management, 32(1), 18-29.
Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A theoretical framework. Journal of Risk Research, 18(2), 232-248.
Conforto, E. C., Amaral, D. C., da Silva, S. L., Di Felippo, A., & Kamikawachi, D. S. L. (2016). The agility construct on project management theory. International Journal of Project Management, 34(4), 660-674.
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Introduction
An operating system (OS) is defined as a system software that is installed in the systems for the management of the hardware along with the other software resources. Every computer system and mobile device requires an operating system for functioning and execution of operations. There is a great use of mobile devices such as tablets and Smartphones that has increased. One of the widely used and implemented operating syste…
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Australia Cheltenham Computer Science Litigation and Dispute Management University of New South Wales Information Technology
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